E-mail is the most demanded form of communication, to which the majority of Internet users are inclined. However, against the background of the growing popularity of this phenomenon, degradation is observed - the elementary rules for composing letters are often ignored.
Instructions
Step 1
Frivolity of presentation is permissible only when communicating with friends. If an e-mail is addressed to a stranger, then certain principles of its construction should be adhered to. Start with the title (subject) of your email. It is a mandatory attribute of business, formatted communication and is written on a separate line. It depends on the content of the main part, different options are permissible, for example: "Information on the course …", "Response to vacancy No…", "Invitation to cooperation", etc.
Step 2
Any letter begins with an appeal. If you use programs that allow you to generate it in automatic mode, then you risk getting something like "Hello, elenka320!" And this happens because the robots take as a basis the name of the user's email account or the nickname specified during registration. The likelihood of getting a response to a letter with such an appeal is extremely low.
Step 3
Eliminate familiarity and familiarity, use the generally accepted phrases "Hello!", "Good afternoon!", "Good time of the day!" etc. If the letter is intended for a specific person, then personalize the appeal. For example, the following text will be very appropriate: “Greetings, Alexander Ivanovich!”. Theoretically, the middle name can be omitted if we are not talking about a scientist and an honored worker.
Step 4
Put the content of the letter in order in accordance with the rules of spelling and courtesy. The text should have a clear structure, be understandable for the addressee, logical and complete. Do not neglect the elements of emphasis, they will allow you to better assimilate the presented material, as well as make you want to read the message to the end.
Step 5
Do not transfer the rules of handwriting writing to the Internet, in particular, do not use the red line and justification - if these attributes are present in the text, your eyes will get tired of reading faster. Also, be careful with italics.
Step 6
If you are writing to a person for the first time, then do not go into the smallest details of the essence of the issue you are planning to solve. Just tell us about the purpose of the letter, explain the main points and reasons that may interest the addressee to participate in the further discussion.
Step 7
Finish the letter with the phrase "Best regards, Oleg, manager of the company ….", and then write down your coordinates - phone number, ICQ, and e-mail.
