The Internet is spreading more and more in all areas, including in document flow. It is often easier and faster to send a document by email than other methods. How to send the report by email correctly?
Necessary
- - scanner;
- - computer;
- - access to the Internet.
Instructions
Step 1
Check with the addressee if he can accept the required document by e-mail. Each organization has its own regulations and rules for this case. For example, government agencies such as the Pension Fund of the Russian Federation and the Federal Tax Service require that reports from organizations be accompanied by an electronic signature. To do this, you will need to download a special program to the company's computer and use it to register a unique digital code that will serve as the signature of the responsible person for electronic documents.
Step 2
If you want to send a report that was previously drawn up in paper form, scan it. If this does not build the recipient, then you will need to create an electronic document in text or table format, depending on what information you want to include in the report.
Step 3
Attach the report to the body of the letter. Please note that due to the risk of a virus attack, many people will not open files sent to them by mail. Therefore, you must describe the essence of your sending in the body of the letter so that the recipient is sure that it is really you, and not a hacker of the computer system.
Step 4
Some reporting systems, such as Google Analytics, have their own text submission system. After you have finished working with the report, click on the "Email" button located at the top of the screen. Then select the "Send" category from the menu that appears. Determine the format of the file you want to send. Then include the recipient's address, subject of the letter and accompanying text to the report. Then click on the "Submit" button again.
