Process automation is a series of targeted actions that are performed without outside interference. Ideas to simplify activities are applied by humans in many areas.
Necessary
- - PC;
- - the Internet;
- - customize Microsoft Outlook;
- - install the Faxmanager program.
Instructions
Step 1
Setting up an automatic process is necessary for those who have to periodically perform the same actions. For example, you regularly send emails to one group of people - notifying customers about new services.
Step 2
You will need a mail program to complete this task. You can install the mail client or use standard Windows tools. The functions of programs such as The Bat !, Mozilla Thunderbird, and Microsoft Outlook are similar: they can send, sort, save messages, and filter received messages according to various criteria.
Step 3
Microsoft Outlook is a standard email client that is included in the Microsoft Office package; the program can be called a full-fledged organizer. The client interface is intuitive, and all options open in a single settings window - it is divided into several tabs. Setting up Outlook is easy.
Step 4
The parameters for sending and receiving letters are located in the "Mail settings" tab. Set the tasks that the program will perform for user groups. Click the "Send and receive" button, specify the required addresses in the settings and click "Send automatically". Settings for messages can also be found in the "Message" menu in the top toolbar. There you need to click the line "Create a rule for the message".
Step 5
There are several options for solving the problem if you regularly send not emails, but for example, faxes. You can register in the Virtual Office Tools web application -
Step 6
After registration, you will receive bonus money on your account - this will allow you to send the first fax free of charge. Then, in your personal account, go to the "Fax mailing" menu, click "Send fax". Next, enter the number of one or more subscribers, upload the required document, click the "Send" button. The information will automatically go to all the persons listed by you. The system will dial up to the addressees by itself.
Step 7
Install the Faxmanager program on your PC - it's free. The utility can distinguish between text and graphic file formats. Prepare the document for sending by choosing the File menu and the Print command from the toolbar.
Step 8
Next, in the list of printers, find NVFaxService and click OK. The document will be automatically loaded into the program. Select the desired button: "Send fax", "Send mailing list", and in the window that appears, specify the subscriber's number or list of numbers, click "Send". All the persons indicated by you will receive information automatically.
